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Included in: Advanced. Which Plan Includes What
SaaS Spend Tracking
The SaaS Spend tab in Finance turns your committed invoices into an application-by-application view: what each app costs, whether it is still being paid for, and which renewals are coming due — all derived from data already on your instance, with no external calls.
Per-App Budgets That Gate Approvals
Give any app an annual budget and it becomes a vendor-scoped budget row shared with the Budgets tab. Year-to-date spend is measured against it, and an over-budget app blocks approval unless an explicit, audited override is given.
App: Zoom · Owner: (unset)
Annual budget: $18,000 · YTD: $19,240 (107%)
Last invoice: 112 days ago → flagged UNUSED
Over budget → approval blocked (override required)
What The Tab Surfaces
Every signal below is computed from invoices Zonitix has already ingested — it does not log in to Zoom, Salesforce or GitHub to read their usage. An app is called unused when it once had real spend but nothing has been invoiced against it for 90+ days: a candidate to cancel or review, not proof a licence is idle.
For the usage half of that picture, SaaS Discovery (included from Team) reads sign-in signals from your connected identity providers and feeds per-app active-user counts into this Spend view — so reclaimable spend is measured against people who actually sign in, not guessed.
Renewals Timeline
Unused-App Flags
Missing-Owner Governance
Duplicate Cleanup
Billing Connector Catalog
The catalog lists eight providers. A connector pulls billing and usage data so spend lands in one place — it never touches money or a bank. Only AWS and Microsoft Azure/Entra feed billing data today. The other six have no billing feed yet: if one is connected as an identity hook it shows as identity only and contributes no spend, and connecting it does not turn on a billing feed. In the app, green means billing data is flowing, blue means identity only, and grey means not connected.
Amazon Web Services
LiveAzure / Entra (incl. M365)
LiveGoogle Cloud
No billing feed yetGoogle Workspace
No billing feed yetZoom
No billing feed yetSlack
No billing feed yetGitHub
No billing feed yetOther SaaS via SCIM
No billing feed yetIf something here is not working as you expect, start with When something goes wrong.
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How Detection Works
The view is derived server-side from committed finance documents grouped per canonical vendor — no separate seat database and no vendor round-trip. The two rules that do the reclaim work:
# Unused-app flag: spent before, silent for 90+ days
unused = last_invoice_age_days > 90 and committed_spend > 0
# Renewal windows are exclusive — an app lands in the first it fits
for window in (30, 60, 90):
if 0 <= days_until_renewal <= window:
bucket[window].count += 1
bucket[window].amount += committed_spend # $ at risk
break
Seats, Utilisation And Reclaimable Spend
- Seats come from invoice extraction: the largest seat count read from that app’s invoices. An app whose invoices carry no seat count shows none.
- $/Seat is the app’s spend divided by its seats. Usage is active users (pushed from SaaS Discovery) as a percentage of seats.
- Reclaimable is idle paid seats × cost per seat:
(seats − active users) × (spend ÷ seats). It is blank unless an invoice carried a seat count, the app has spend, Discovery has pushed usage for it, and seats exceed active users. - The Reclaimable by department strip rolls that figure up by the app’s owner department, and you can select several apps and assign an owner to all of them at once.
Setting an app’s annual budget writes a vendor-scoped budget row keyed on the canonical vendor name; the same row appears in the Budgets tab and gates over-budget approvals across Finance.